Entry Certificate

What is an Entry Certificate?

An Entry Certificate (German: Gelangensbestätigung) is an official document that German tax authorities require. It proves that goods were delivered to another EU Member State as part of an intra-Community supply. VAT-exempt B2B transactions within the European Union need this document.

Platforms like StockX receive goods in another EU country (e.g., Netherlands). When you sell items to them, you need this certificate to prove that the goods crossed borders and qualify for VAT exemption under EU tax law.

Why Do You Need It?

• VAT Compliance: Required to claim VAT exemption on intra-Community supplies
• Tax Audit Protection: Provides documentation if questioned by tax authorities
• Legal Requirement: Mandatory under German tax law (§17a UStDV) for B2B EU transactions
• Professional Record-Keeping: Keeps organized records of your cross-border sales

What's Included in the Certificate?

The Entry Certificate generated by RestocksAIO includes:

First Page (Certification)

Attachment Pages (Itemized List)

A detailed table in landscape format listing every item:

• Line number
• Invoice number
• Order ID
• Product name
• SKU/Style code
• Size
• Delivery date
• Ship from/to countries
• Tracking number

How to Generate an Entry Certificate

Generation is optional. RestocksAIO generates the Entry Certificate with your invoices only when you enable the Entry Certificate checkbox in the Generate Invoices function. The app saves your choice.

Steps:

1. Go to Features → Generate Invoices
2. Select your sales for the period you want to document
3. Set your invoice settings as usual
4. Under Additional Settings, enable the Entry Certificate checkbox
5. Click Generate
6. The Entry Certificate is created and sent to your Discord webhook with your invoices

Output

The Entry Certificate is delivered as a PDF file named:

Entry_Certificate_YYYY-MM.pdf

YYYY-MM is the month and year of the invoice period (e.g., Entry_Certificate_2025-01.pdf).

Requirements

To generate Entry Certificates, make sure you have:

• ✅ A complete Invoice Profile with your business details and VAT ID
• ✅ Discord webhook set up to receive documents
• ✅ Sales data from platforms with EU delivery addresses (e.g., StockX)
• ✅ The Entry Certificate checkbox enabled in the Generate Invoices tab

Example Use Case

Scenario: You're a German reseller who sold 50 pairs of sneakers to StockX in January 2025. All items were shipped to StockX's authentication center in Veldhoven, Netherlands.

Result: When you generate your January invoices with the Entry Certificate checkbox enabled, RestocksAIO creates an Entry Certificate that:

• Lists you as the supplier with your German VAT ID
• Lists StockX Netherlands as the customer with their Dutch VAT ID
• Contains all 50 items with their individual details
• Provides the official certification text required by German tax law

You can archive this document and show it to tax authorities if you need to prove your VAT-exempt intra-Community supplies.