# Entry Certificate

## What is an Entry Certificate?

An **Entry Certificate** (German: **Gelangensbestätigung**) is an official document required by German tax authorities to prove that goods have been delivered to another EU Member State as part of an intra-Community supply. This document is essential for VAT-exempt B2B transactions within the European Union.

When you sell items to platforms like StockX that receive goods in another EU country (e.g., Netherlands), you need this certificate to prove the goods crossed borders and qualify for VAT exemption under EU tax law.

{% hint style="info" %}
The Entry Certificate is particularly important for German sellers shipping to StockX's Netherlands authentication center, as it serves as proof that goods left Germany and entered another EU Member State.
{% endhint %}

## Why Do You Need It?

* **VAT Compliance**: Required to claim VAT exemption on intra-Community supplies
* **Tax Audit Protection**: Provides documentation if questioned by tax authorities
* **Legal Requirement**: Mandatory under German tax law (§17a UStDV) for B2B EU transactions
* **Professional Record-Keeping**: Maintains organized records of your cross-border sales

## What's Included in the Certificate?

The Entry Certificate generated by RestocksAIO includes:

### First Page (Certification)

| Section                        | Description                                  |
| ------------------------------ | -------------------------------------------- |
| **Supplier Information**       | Your business name, address, and VAT ID      |
| **Customer Information**       | StockX's EU address and VAT ID (Netherlands) |
| **Certification Statement**    | Official declaration of goods receipt        |
| **Quantity**                   | Total number of items supplied               |
| **Commercial Description**     | Product categories (e.g., Sneakers, Slides)  |
| **Month/Year of Receipt**      | When goods were received                     |
| **Month/Year Transport Ended** | When transportation was completed            |
| **Place of Entry**             | EU Member State where goods arrived          |
| **Date & Signature Fields**    | For official signing                         |

### Attachment Pages (Itemized List)

A detailed table in landscape format listing every item:

* Line number
* Invoice number
* Order ID
* Product name
* SKU/Style code
* Size
* Delivery date
* Ship from/to countries
* Tracking number

## How to Generate an Entry Certificate

The Entry Certificate is automatically generated alongside your invoices when you use the **Generate Invoices** function.

### Steps:

1. Go to **Features** → **Generate Invoices**
2. Select your sales for the period you want to document
3. Configure your invoice settings as usual
4. Click **Generate**
5. The Entry Certificate will be automatically created and sent to your Discord webhook along with your invoices

{% hint style="success" %}
**Automatic Generation**: You don't need to do anything special! The Entry Certificate is automatically generated whenever you create invoices for StockX sales that involve intra-Community supplies.
{% endhint %}

### Output

The Entry Certificate is delivered as a PDF file named:

```
Entry_Certificate_YYYY-MM.pdf
```

Where `YYYY-MM` corresponds to the month and year of the invoice period (e.g., `Entry_Certificate_2025-01.pdf`).

## Requirements

To generate Entry Certificates, ensure you have:

* ✅ A complete **Invoice Profile** with your business details and VAT ID
* ✅ **Discord webhook** configured for receiving documents
* ✅ Sales data from platforms with EU delivery addresses (e.g., StockX)

## Example Use Case

**Scenario**: You're a German reseller who sold 50 pairs of sneakers to StockX in January 2025. All items were shipped to StockX's authentication center in Veldhoven, Netherlands.

**Result**: When you generate your January invoices, RestocksAIO automatically creates an Entry Certificate that:

* Lists you as the supplier with your German VAT ID
* Lists StockX Netherlands as the customer with their Dutch VAT ID
* Contains all 50 items with their individual details
* Provides the official certification text required by German tax law

This document can then be archived and presented to tax authorities if needed to prove your VAT-exempt intra-Community supplies.

{% hint style="warning" %}
**Important**: Always consult with a tax professional regarding your specific VAT obligations. The Entry Certificate is a tool to help you comply with regulations, but tax requirements may vary based on your individual situation.
{% endhint %}