Entry Certificate
Generate Entry Certificates (Gelangensbestätigung) for intra-Community supplies within the EU.
What is an Entry Certificate?
An Entry Certificate (German: Gelangensbestätigung) is an official document required by German tax authorities to prove that goods have been delivered to another EU Member State as part of an intra-Community supply. This document is essential for VAT-exempt B2B transactions within the European Union.
When you sell items to platforms like StockX that receive goods in another EU country (e.g., Netherlands), you need this certificate to prove the goods crossed borders and qualify for VAT exemption under EU tax law.
Why Do You Need It?
VAT Compliance: Required to claim VAT exemption on intra-Community supplies
Tax Audit Protection: Provides documentation if questioned by tax authorities
Legal Requirement: Mandatory under German tax law (§17a UStDV) for B2B EU transactions
Professional Record-Keeping: Maintains organized records of your cross-border sales
What's Included in the Certificate?
The Entry Certificate generated by RestocksAIO includes:
First Page (Certification)
Supplier Information
Your business name, address, and VAT ID
Customer Information
StockX's EU address and VAT ID (Netherlands)
Certification Statement
Official declaration of goods receipt
Quantity
Total number of items supplied
Commercial Description
Product categories (e.g., Sneakers, Slides)
Month/Year of Receipt
When goods were received
Month/Year Transport Ended
When transportation was completed
Place of Entry
EU Member State where goods arrived
Date & Signature Fields
For official signing
Attachment Pages (Itemized List)
A detailed table in landscape format listing every item:
Line number
Invoice number
Order ID
Product name
SKU/Style code
Size
Delivery date
Ship from/to countries
Tracking number
How to Generate an Entry Certificate
The Entry Certificate is automatically generated alongside your invoices when you use the Generate Invoices function.
Steps:
Go to Features → Generate Invoices
Select your sales for the period you want to document
Configure your invoice settings as usual
Click Generate
The Entry Certificate will be automatically created and sent to your Discord webhook along with your invoices
Automatic Generation: You don't need to do anything special! The Entry Certificate is automatically generated whenever you create invoices for StockX sales that involve intra-Community supplies.
Output
The Entry Certificate is delivered as a PDF file named:
Where YYYY-MM corresponds to the month and year of the invoice period (e.g., Entry_Certificate_2025-01.pdf).
Requirements
To generate Entry Certificates, ensure you have:
✅ A complete Invoice Profile with your business details and VAT ID
✅ Discord webhook configured for receiving documents
✅ Sales data from platforms with EU delivery addresses (e.g., StockX)
Example Use Case
Scenario: You're a German reseller who sold 50 pairs of sneakers to StockX in January 2025. All items were shipped to StockX's authentication center in Veldhoven, Netherlands.
Result: When you generate your January invoices, RestocksAIO automatically creates an Entry Certificate that:
Lists you as the supplier with your German VAT ID
Lists StockX Netherlands as the customer with their Dutch VAT ID
Contains all 50 items with their individual details
Provides the official certification text required by German tax law
This document can then be archived and presented to tax authorities if needed to prove your VAT-exempt intra-Community supplies.
Important: Always consult with a tax professional regarding your specific VAT obligations. The Entry Certificate is a tool to help you comply with regulations, but tax requirements may vary based on your individual situation.
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