# How does the Inventory work?

Our new inventory system lets you manage both your **stock** and **listings** in one place. The system has two main views:

* **Inventory View**: Acts like a virtual warehouse—each row represents one item in your stock.
* **Listings View** – Manages your active listings across platforms.

## **How Inventory and Listings Work Together**

Each item in the **Inventory View** can be linked to multiple listings in the **Listings View**. This means the same item may appear in different marketplaces, but it all connects back to one inventory entry.

<figure><img src="/files/dplfCuDOAfYgKToQlZXP" alt=""><figcaption><p>#3084 Item is listed on 3 different platforms.</p></figcaption></figure>

## Loading your Items

The **Sync Data** button ensures your inventory and listings are always up to date. It uses incremental sync to load only new items, making it significantly faster than a full refresh.

{% hint style="info" %}
**Shift + Click** the **Sync Data** button to perform a full refresh instead of an incremental sync. Use this when you want to re-fetch all listings from scratch rather than just new ones.
{% endhint %}

**In Inventory View**:

<figure><img src="/files/cAClJbgAuGbHddIellIs" alt=""><figcaption><p>Right-click any inventory item to access Edit / Duplicate / Delete, Filter and Copy shortcuts, bulk Item Editing (Set Date, Status, Condition, Packaging, Billed), and Integration actions (List Item, Check Prices, Find Barcodes, Consignment Analysis).</p></figcaption></figure>

* The tool checks for missing listings (sold or deleted) and new listings.
* For missing listings: Mark them as sold or deleted using the checkbox at the start of the row.
* For new listings: The tool automatically creates inventory items and links them to the new listings. You can accept these changes or make manual adjustments.

**In Listings View**:

<figure><img src="/files/AQo3eJMOvouZgEufM1JI" alt=""><figcaption><p>Right-click any listing row to access the full context menu — Link Inventory, Edit Group, Price Toolbox, Delete, plus Filter, Copy, and Integration shortcuts (Check Prices, Search Barcodes, Open Size Chart, Consignment Analysis).</p></figcaption></figure>

* The tool scans all platforms for listings.
* New listings appear as *“Listing is not linked to any inventory item.”*
* To link them: Select the listing, right-click, and choose **Link Inventory**.
  * The tool checks if the listing matches an existing item by:
    1. Verifying the size.
    2. Ensuring the platform isn’t already linked.
  * If no match is found, the tool creates a new inventory item and links it automatically.


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